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Study clinic visit where visit and all procedures are billed to the study

• Call Research Study Line at 6-5500
• Provide patient info (MRN, DOB)
• Reason for Visit/Chief Complaint: "Study"
• The Payer: "Study/Research Plan"
• The Guarantor: CPI# for the study

Routine clinic visit with study procedures

• Call Research Study Line at 6-5500 and ask that a study visit be created
• Inform scheduler as to the procedures to be billed to the study
• If the study is paying for the lab, obtain the account number for lab (MRN + 4 digits) to enter on Pathology Request Form

If no clinic visit but labs are needed

• Call Research Study Line at 6-5500 and ask that a "lab only" visit be created
• The Payer is the "Study/Research Plan"
• The Guarantor is the Study CPI#
• Obtain account number (MRN + 4 digits) to put on the Pathology Request Form
• Ask Scheduler to "arrive" patient in the system
• Submit tube(s) with Pathology Request Form
  If after hours, ask lab staff for "down time" label to be put on tube(s). Provide study CPI#. Email Sandy Bragg at sabragg@augusta.edu.

Radiology procedure for billing to the study

• Order is written in PowerChart
• Enter in "Order Comments' tab "Bill to Study" and provide study CPI#
• MD "fires" the order
• To schedule, call Radiology at 1-9729, state what services are needed, Payer is "Study/Research Plan," and the Guarantor is the study CPI#

Inpatient Study Stay, if study pays for everything

• Admitting physician submits the Advance Directive
• States everything is to be billed to the study

Inpatient Study Stay, if some items are to be billed to the study

• Contact Cindy Wasserlein at cwasserlein@augusat.edu, 706-446-5924, or Tracy Everett at teverett@augusta.edu, 706-828-6412 
• Provide the patient name/medical record number, date of inpatient stay item(s) to be billed to the study, and study CPI#

• Study contact receives bill and verifies charges
• Check request is generated by study staff
• If bill is inaccurate, contact Cindy Wasserlein (AUMA) at cwasserlein@augusta.edu, ext. 706-446-5924, or Tracy Everett at teverett@augusta.edu, 706-828-6412
• Revised bill will be sent if required

How can investigators and research staff avoid study billing pitfalls?

• Work closely with RDS to see that your study is set up correctly
• Be sure your research team follows established study scheduling and billing processes
• Know who is responsible for reviewing study bills for your study
• Contact RDS with questions at CTSRDS@augusta.edu